Position Title: Payroll Manager

Qualifications:
Knowledge, Skills, and Abilities:

- Ability to evaluate assignments and to prioritize workload based on a definite timeframe for completion
- Microsoft Office computer proficiency, including Excel, Word, Outlook
- Knowledge of Adobe
- Timekeeping proficiency
- Time management skills are critical
- Proficiency in Mangrove systems such as Mangrove payroll, Mangrove timekeeping, Reporting, Payroll preview (register recon), Intranet,
- Ability to understand FedEx website and shipping process
- Computer savvy with the ability to quickly learn computer programs
- Ability to research and interpret government laws and regulations
- Ability to run a “one man office”, which would include, but not limited to start to finish payroll processing and account reconciliations
- Skilled at navigating research tools
o Tax research using Geo locator and BNA
o Web research, i.e. google search engine

Education/Experience Required:
· BA Accounting or AA with minimum of 7 years payroll experience, with minimum 2 years management
· CPP or FPC certification
· Minimum 4 year multi-state automated payroll experience, Mangrove preferred with Mangrove timekeeping
· High level customer service experience
· Experience working in a high volume, fast paced corporate environment

Description:
IMS Group a family owned mid-sized, recycling and manufacturing company headquartered in San Diego, California is currently seeking a Payroll Manager for our Corporate HR Department. We have more than 500 employees with manufacturing and recycling plants in 4 states and employees working around the world.

Core Accountabilities:
· Provide the highest quality customer service to associates and external vendors/agencies in a timely manner so as to stay true to the IMS Group legacy.
· Input, process and audit associate information such as personal data, compensation changes, required documentation and status information in a timely manner.
· Compile, input and audit payroll data, input payroll hours, taxes, and non-benefit deductions.
· Conduct various audit reports weekly to ensure accurate payroll data additions, changes and deletions.
· Primary contact for the corporate payroll, offering personal ‘face-to-face’ service and answering all questions promptly and accurately. Able to answer and resolve corporate payroll problems.
· Capable of processing high-level executive new hires with various compensation needs.
· Ensure the payroll records match the banking statement generated from Finance by helping with the reconciliation of the payroll accounts.
· Online entry of manual paychecks and stop payments.
· Maintain and audit manual check report.
· Coordinate payroll check and report distribution to various locations including different locations, corporate headquarters on a bi-weekly basis.
· Extract hours from timekeeping system and review for accuracy. Enter any missing punches and/or modifications that need to be made to employee’s records
· Verify proper tax codes for all active (new hires, rehires, transfers) and separated associates on a daily basis and a quarterly audit.
· Report daily total check amounts to Finance.
· Complete written wage verification for outside agencies completely, accurately, and within the time frame requested.
· Conduct garnishment set-up and audits and understand garnishment laws so as to answer inquires from both companies and associates about the garnishment.
· Research and resolve garnishment discrepancies on both the associate and agency level.
· Conduct reconciliation of garnishment deductions to checks issued and ensure that checks and disbursed to correct agencies in a timely manner.
· Inform the Finance department of the total amount of the payroll, broken down into EFTs and regular checks as soon as possible after the payroll has processed.
· Calculate and prepare post payroll tax-funding reports for all companies, obtain approval signature from HR Director and submit to Finance.
· Prepare and deliver post payroll reports for various department heads
· Provide year-end support including W-2 reconciliation, tax filings, new year tax rate and limit changes, calendar creation and amended filings such as W2-c’s,. Understand when a W2-C is required. Prepare and record W2-C with correct agencies.
· Assist and support HR Director and team as needed.
· Process calls and email from employees, resolve issues or direct to appropriate business partner.
· All other assignments as needed.

Key Interfaces:
· All Associates/Location Management
· Corporate Employee’s
· Human Resources/Employee’s
· Sales and Service Operations
· Finance/Revenue Accounting/General Accounting
· External agencies
o Mangrove
o Timekeeping
o Law Offices
o Mortgage Companies/Banks
o Garnishment agencies

Application Procedure:
To Apply: Email: Careers@imsgroup.us
Fax: (619) 234-5013
Mail: IMS Group Attention: HR Gen/Rec
P. O. Box 13666
San Diego, CA 92170

No phone calls please. Qualified candidates will be contacted.

The IMS Group offers competitive salary and impressive benefits package to all full time employees. We are committed to providing a safe workplace for all employees. It is the policy of The IMS Group to conduct a pre-employment drug screen, physical and background check for all candidates who accept our offer of employment.